IHL Jan. 2007 meeting highlights

http://www.ihl.state.ms.us/ADMIN/downloads/BdJan07.pdf

[outsourcing]

Mr. Frank Alley, IHL Assistant Commissioner for Construction and Physical Affairs, introduced Ms. Lander
Medlin, Executive Vice President of the Association of Physical Plant Administrators (APPA), and her
colleague Mr. Jack Hug, President of the Hug Consulting Services in Colorado Springs, Colorado and a past
APPA President. Ms. Medlin and Mr. Hug gave a presentation on the APPA Facilities Management Evaluation
Program. The IHL staff and the Institutional Executive Officers will review the APPA program and present
a recommendation to the Board at its February meeting. A copy of APPA’s brochure is included in the January
17, 2007 Board Working File. (p. 6)

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13. USM - Approved the request to retire Series 1988, Dormitory Revenue Bonds. The principle due on
these bonds on April 1, 2007, is $1,220,000; interest-$18,300; and call feature-$12,200. The resolution
will be forwarded by bond counsel for the university.

14. USM – Approved the request to purchase property at 109 North 34th Avenue in Hattiesburg, MS. The
purchase price of $680,000 is the average of two appraisals. The property appraisals and Environmental
Impact statement is 32on file with the IHL Construction and Physical Affairs department. University
funds will be used for the purchase. (p. 8)

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A motion was made by Mr. Blakeslee, seconded by Mr. Patterson, to approve for first reading the proposed
policy sections 901 Board Charge and 902 Initiation of Construction Projects as submitted.

An amended motion was made by Mr. Ross, seconded by Mr. Owens, to approve for first reading the
proposed policy sections 901 Board Charge as submitted and 902 Initiation of Construction Projects as
amended. (See Exhibit 2.) The motion passed on an 8 to 4 vote. Board members voting for the motion were:
Dr. Stacy Davidson, Mr. Roy Estess, Dr. D. E. Magee, Dr. Bettye Neely, Mr. Bob Owens, Ms. Robin Robinson,
Mr. Scott Ross and Ms. Amy Whitten. Board members voting against the motion were: Mr. Ed Blakeslee,
Mr. Thomas Colbert, Ms. Virginia Shanteau Newton and Mr. Aubrey Patterson. (p. 8)

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Payment of legal fees for professional services rendered by Adams & Reese (Statements dated
10/9/06 and 11/15/06) from the funds of The University of Southern Mississippi. (These
statements, in the amounts of $4,863.10 and $8,734.80, respectively, represent services and
expenses in connection with the Servedio case.)
TOTAL DUE..................................................... $13,597.90 (p. 12)

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System Administration - Board Policy 301.02 Election of Officers provides that the Board shall elect
its officers at the January meeting of the Board to take office on the 8th day of May each year.

Dr. Magee opened the floor for nominations for the office of President of the Board. Ms. Whitten
nominated Dr. Stacy Davidson, the motion was seconded by Mr. Patterson, and unanimously passed by
those present. There being no further nominations, the nominations were closed. It was

RESOLVED, that Dr. Stacy Davidson was elected as President of the Board for a one year term,
beginning May 8, 2007.

Dr. Magee opened the floor for nominations for the office of Vice President of the Board. Dr. Neely
nominated Ms. Amy Whitten, the motion was seconded by Mr. Ross, and unanimously passed by those
present. There being no further nominations, the nominations were closed. It was

RESOLVED, that Ms. Amy Whitten was elected as Vice President of the Board for a one year term,
beginning May 8, 2007. (p. 15)

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5. USM - Approved the request to initiate a project for paving repairs to streets and parking
lots as part of the ongoing paving maintenance program for the Hattiesburg campus and
the appointment of Andrews-Ford Engineering Services of Hattiesburg, MS, as the
project engineer. The project budget is approximately $600,000 with funds available
from SB 2010, Laws of 2004.

6. USM - Approved the Construction Documents and authorized the advertisement for the
receipt of bids for IHL 208-258, M.M. Roberts Stadium Expansion, Hattiesburg
Campus. The project will be funded by university sources with a budget of
approximately $28,000,000. Plans will be forwarded by the professional. (p. 18)

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13. USM - Approved the request to award a contract to the lowest bidder, Utility
Constructors, Inc., of Jackson, MS, in the amount of $1,249,999 for IHL 208-258, M.M.
Roberts Stadium Expansion, Hattiesburg Campus. This is the underground utilities
relocation portion of the stadium expansion project. Funds are available from university
sources. (p. 19)

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On motion by Dr. Magee, and unanimously passed by those present, the Board voted to close the meeting to
determine whether or not it should declare an Executive Session. On motion by Mr. Colbert, seconded by Ms.
Newton, and unanimously passed by those present, the Board voted to go into Executive Session for the reason
later reported by the President in Open Session and stated in these minutes, as follows:

...Discussion of two prospective land purchases for The University of Southern Mississippi. ...

During Executive Session, the following matters were discussed and/or voted upon:

...On motion by Ms. Whitten, seconded by Dr. Neely, with Mr. Patterson absent and not voting, the Board
approved the IEO physical exam contract addendum. A copy of the addendum is included in the
January 17, 2007 Board Working File.

The Board discussed two prospective land purchases for The University of Southern Mississippi.... (p. 22)

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PROPOSED CHANGES TO SECTION 900
OF THE BOARD POLICIES AND BYLAWS

[New]

...BUILDING PLAQUE

A plaque containing the names of the Board members, the Commissioner, and the
Institutional Executive Officers shall be installed on all new facilities at the time of
project completion. The format for the plaque is shown in the Institutions of Higher
Learning’s Construction Procedures Manual.

PREREQUISITES FOR BUILDING MODIFICATION OR DEMOLITION

Prior to scheduling a building on an institution’s property for restoration,
improvement, construction, repair, renovation, rehabilitation, demolition or similar
work, the institution shall secure an inspection and approval from the Mississippi
Department of Environmental Quality and a permit or written permission from the
Mississippi Department of Archives and History authorizing the requested building
action. After obtaining approval from these two agencies, a request for the building
modification or demolition shall be submitted to the Board for approval. The request
to the Board must include documentation evidencing approval by the Department of
Environmental Quality and the Department of Archives and History.

After approval is granted by the Board, the facility may be modified or, in the case of
demolition, removed from the state inventory of buildings and demolished. (p. 44)

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Real Estate & Facilities items that were approved by the IHL Board staff subsequent to the
November 15, 2006 Board meeting in accordance with Board Policy 901.03 Facilities Staff
Responsibilities.

...University of Southern Mississippi

The Board staff approved Change Order 2 for GS 108-239, Bennett Auditorium ADA Repairs, in
the amount of $19,365 with an increase to the contract time of 140 calendar days and requested
approval by the Bureau of Building. Funds are available in the project budget in the amount of
$500,000 from SB 2988, Laws of 2003.

The Board staff approved Change Order 2 for GS 108-241, Mannoni Performing Arts Center, in the
amount of $30,038 with an increase of 55 calendar days to the contract and requested approval by
the Bureau of Building. Funds are available in the project budget.

The Board staff approved the Design Development Documents prepared by Eley and Associates for
GS 108-230, Polymer Institute Product Process Unit/Building, and requested approval by the Bureau
of Building. Funds are available from SB 2988, Laws of 2003, in the amount of $2,000,000 and
from a $20,000,000 NIST Grant. (p. 47)